PRIVACY POLICY
Last updated: 26 October 2026
This policy explains what personal data we collect on promolords.com, why, who we share it with, and how you can control it. Short version: we only use your details to answer you and run our business, we never sell them, and analytics and advertising tags run only if you accept them.
1. WHO WE ARE
The website promolords.com is operated by Promo Lords LLC ("Promo Lords", "we", "us"), 1021 E Lincolnway #10785, Cheyenne, WY 82001 (Laramie County), USA. We are responsible (the "controller") for the personal data described here. For anything about your data, email contact@promolords.com.
2. WHAT WE COLLECT AND WHY
| WHEN | WHAT | WHY |
|---|---|---|
| You send the contact / brief form | Name, email, phone (optional), website, what you need, package, budget range, message | To reply and prepare an offer you asked for |
| You request a free audit | Name, email, website, monthly ad spend range, message (optional). Only if you accepted measurement: campaign parameters (UTM), ad click identifiers (e.g. gclid, msclkid, fbclid, Meta _fbc/_fbp) and the page address | To review your account and reply; the campaign data shows which ads bring requests |
| You book a call | The details you enter in Calendly | To schedule and hold the call |
| You submit a game score | Player name, score, character, date | To show the public leaderboard (top 25) |
| You accept measurement | Pages viewed, clicks, device and browser, approximate location, ad interactions, cookie identifiers; when you send the audit form, a lead event (and, where enabled, a hashed version of your email for Google Ads conversion measurement) | To understand how the site is used and measure our advertising |
| Every visit | IP address, browser and request data in hosting logs; your IP is also used for a few minutes to stop form spam | To run, secure and protect the site |
Legal bases (where GDPR or similar laws apply): taking steps at your request before a contract and our legitimate interest in answering enquiries (forms and calls); your consent (analytics and advertising measurement); our legitimate interest in a secure, working website (logs, spam protection) and in running the game leaderboard.
3. COOKIES AND BROWSER STORAGE
Analytics and advertising tags (Google Tag Manager, Google Analytics 4, Meta Pixel) load only after you click Accept. If you decline, none of them load and no campaign data is stored.
| NAME | PURPOSE | DURATION |
|---|---|---|
pl_audit_consent_v1 (browser storage) | Remembers your Accept / Decline choice | 90 days |
pl_audit_attribution_v1 (browser storage) | Campaign parameters and ad click IDs, sent with an audit request; only with consent | 90 days |
pl_audit_receipt_v1 (session storage) | Shows the confirmation message after you send the audit form | 10 minutes |
_ga, _ga_* (Google) | Google Analytics statistics; only with consent | Up to 2 years |
_gcl_* (Google) | Google Ads conversion measurement; only with consent | Up to 90 days |
_fbp, _fbc (Meta) | Meta advertising measurement; only with consent | Up to 90 days |
4. WHO WE SHARE DATA WITH
We do not sell your personal data. We use these service providers, who process data for us or as independent controllers under their own policies:
- Vercel: website hosting and server logs.
- Google: Google Workspace (email delivery and our inbox), Google Fonts (fonts are loaded from Google, which receives your IP address), and, only with consent, Tag Manager, Analytics and Ads.
- Meta: Meta Pixel, only with consent.
- Calendly: call booking, if you choose to book.
- Upstash: the database behind the game leaderboard.
We may also disclose data if required by law or to protect our rights.
5. INTERNATIONAL TRANSFERS
Our providers are mainly based in the United States, so your data may be processed outside your country, including outside the EU. Where the law requires it, transfers rely on safeguards such as the EU Standard Contractual Clauses or the EU–US Data Privacy Framework, as offered by these providers.
6. HOW LONG WE KEEP IT
- Contact and audit requests: 12 months after our last contact with you. If you become a client, for the length of our contract and afterwards as long as accounting and legal obligations require.
- Game leaderboard: until the score drops out of the top 25, or earlier if you ask us to remove it.
- Analytics and advertising data: according to the retention settings of Google and Meta.
- Browser storage: as listed in section 3, or until you clear your browser.
7. YOUR RIGHTS
Depending on where you live, you can ask us to access, correct or delete your data, to restrict or object to how we use it, and to receive a copy of it. You can withdraw your consent to measurement at any time with the button above; this does not affect what happened before. Email contact@promolords.com and we will reply within 30 days. You can also complain to your local data protection authority (for example, in the EU, the authority of your country; in Moldova, the National Center for Personal Data Protection).
8. CHILDREN
Our services are for businesses. The site is not directed at children under 16, and we do not knowingly collect their data.
9. CHANGES
We may update this policy when our services or the law change. The date at the top shows the latest version.